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SPM Software Focus Group

12nd December 2012

 

The session in Sydney built on some of the discussions and ideas that came from the session in Auckland and resulted in an exciting high level plan relating to how the software will look and be used in the future. The following table provides a brief summary of the plan in the form of a workflow that will underpin the use of the software.

Asset Planning Function

Planning Activities

Explanation / Examples

Define AM Policy / Levels of Service

Set quality standard policy within the software at portfolio or category level

Critical components in C4/C5 to be replaced for important buildings and significant PQS addressed.

Localise standards to property types and specific buildings

As above.

Develop Asset Data / Information

Assess property

Condition and PQS assessments (95% accurate forecasts) or create data models from templates and knowledge libraries (80% accurate forecasts).

Validate data and complete data models

Complete CRVs, comments and photos.

Set budgets

From current plans.

Consider historic data

Upload repairs, maintenance and opex costs over the past few years.

On-going asset information management

Continuously update data from works done and resurveys.

Asset Analysis

Interrogate and analyse data

Done through a presentation layer that will be an extension of the current condition dashboard - what have you got, what is its condition, how much does it cost.

Report shortfalls - 5 year planning horizon

Based on policies set within the software - will produce the cost of current shortfalls.

Recommend projects to address shortfalls

The software lists the trades and project types that are needed now with a priority based on policies and importance ratings.

Asset level financial analysis

NPV over 10 to 20 years considering opex and capex at a building to portfolio level.

Project Planning

Plan condition based projects

Select and schedule projects from the output of the Asset Analysis considering policies and other factors – adjust as necessary through planning functions.

Plan PQS driven projects

Select and schedule projects from the output of the Asset Analysis considering policies and other factors – adjust as necessary through planning functions.

Plan Ad-hoc projects

Create projects from judgement / other factors.

Project planning

Combine and prioritise projects as needed. Highest importance to lowest based on risk, policies and standards.

Portfolio planning financial analysis

Combine and balance projects, opex budgets, consequential expenditure, planned maintenance, funding.

Presentation of Outcomes

Forecast of valuation and condition

Outcomes based on the planned level of investment.

Cost comparisons

Forecast of cost over 10 years compared to historic expenditure.

Risks

Summarise buildings at risk of deterioration / level of service shortfall based on investment profile.

Activity Feed

A function to encourage interested parties to logon daily to see what's happened - work orders processed, data updated, policies amended, etc.

 

Implementing this plan will involve development and enhancement of specific functions that require further scoping and prioritising as part of our software development process.

Further information on this plan will be presented and discussed as part of the annual user group sessions which are planned for early March in both Auckland and Sydney. It would be great to have your input at the session so keep an eye out for a confirmed date in January.

 
 
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