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Local Government Asset Management

Make your assets last forever with housing asset management software for social & community housing organisations.

Service-led asset management software and planning

WORKING WITH YOU TO SIMPLIFY YOUR PORTFOLIO PLANNING

SPM Assets is committed to simplifying Council, Local Authority and Local Government asset management by providing you with effective tools and services to help you manage the complexities of your diverse portfolios. We’ll provide you with the ability to make informed decisions and develop strategies to lower your long-term risks and costs.

As a result, your organisation can continue to provide quality facilities that enrich the lives of communities.

 
 

HOW DOES SPM ASSETS LOCAL GOVERNMENT SOFTWARE WORK?

Asset management in Council organisations is a huge task for an Asset Manager. In today’s environment, it’s more than just about the condition of council assets; it’s about the services they provide and how the local community interacts and views these assets. This can become a lengthy and complex exercise for any Asset Manager.

SPM Assets works closely with Local Government organisations throughout Australia and New Zealand. The following challenges are common themes in asset management in Local Government:

  • Keeping a centralised Local Government asset register that all staff can access. Having consistent, centralised records also reduces reliance on key personnel.
  • Setting consistent Local Government asset management guidelinesto known service standards.

  • Ensuring that the facilities will support your services both now and into the future.

  • Knowing the current condition of all your assets.

  • Identifying which assets fall short of the required standards.

  • Establishing budgets to meet your required works over the next 10 to 20 years.

  • Knowing where to prioritise your works to effectively deliver improvements in your portfolio.

  • Producing and maintaining local authority Asset Management Plans.

  • Generating clear and detailed reports to assist with your funding applications and reporting requirements.

In Council Asset Management where a large number of projects are managed annually, maintaining a clear overview of all of your projects can also be a significant challenge. Diverse projects, each with different drivers and unique measures of the outcomes must compete for scarce resources. Decisions regarding project approvals and priority must be made within short time frames and audit records kept to support those decisions.

Your solution:

SPM Assets has developed Local Government software solutions for asset management, backed by our team of consultants and surveyors to assist with the surveys, implementation, and strategic advice. Read more about our asset management consulting services.

SPM Assets for Local Government
Our Local Government software is an effective solution for property assessments, maintenance planning, lifecycle analysis and works-programming. It is the only software that has been specifically designed to address both the immediate maintenance needs and the longer term life-cycle and upgrade needs for your portfolio.

Buildings.PLUS
Buildings.PLUS is Australia's leading building conditions survey and assessment planning solution that is proudly supported by IPWEA. Powered by SPM Assets, it enables you to effortlessly assess the condition and performance of your building and property assets then efficiently formulate the priorities of physical works. The Buildings.PLUS solution is an off the shelf product where you can be setup overnight. Click here to learn more. 

SPM Assets Networks
Networks is a deterioration model designed to determine the expected lives of assets forming parts of a network, most commonly piped networks, along with power poles and roofs. Networks is specifically designed to support asset managers in undertaking rational, repeatable, engineering based calculations of renewal expenditure and valuations of network assets.

SPM Assets Projects
Projects can structure a collection of projects in a way that shortens decision cycles and clarifies the process of choosing between projects - for example, when establishing a Long Term Council Community Plan (LTCCP). It also provides the ability to undertake rigorous cost allocation to determine the cost of growth and thus achieve significant funding through development contributions.

Benefits

Benefit from our experience

Gain from our experience gained across $150bn in property assets and community houses across the world.

Scalable

Whether you are responsible for 30 houses or 3,000 – our software manages portfolios of all sizes.

Easy to use planning tools

Minimal training is required to use the range of sophisticated asset planning tools

Centralised & mobile-enabled data

Your whole team will have all the information they need at their fingertips for effective decision making and reporting.

Maintenance plans & works programmes

SPM Assets software will allow you to generate maintenance plans and works programmes as far into the future as you wish.

Easy property assessments

Housing condition surveys and assessments are easy and quick to perform, making your team more productive and efficient.

Manage your budget with confidence

Not only will you be able to fund the right project at the right time, but you’ll have the confidence knowing that you’re following the right approach.

Keep assets operational for longer

The planning and maintenance software will enable you to keep assets functional and relevant for the longest possible period.

Save time

Reduce staff frustrations and cost, and also save time managing budgets, collecting data, and on the asset management planning process.

 

How does SPM Assets social housing software work?

Our Local Government software application solutions allow you to quickly establish an accurate description of your assets; develop short, medium, and long-term plans; and to manage assets on a daily basis.

Included in the solution is a range of easy-to-use asset planning tools that enable you to:

  • Accurately record the properties you are managing, right down to a component level such as doors, windows, paint and carpet.

  • Assess their condition to your own defined standards providing the evidence to establish longer-term budgets and works-programmes.

  • Produce a schedule of shorter-term work items based on a library of predefined defects.

  • Assess the property’s amenity and compliance, to identify areas that need to improve safety, security, energy-efficiency, and function.

  • Use all of this information to plan your works programme – whether a 5-year view or a 50-year horizon.

What our clients say

"Council has been extremely happy with support SPM Assets has provided over the years. Their expertise has allowed this Council to understand its assets better and this has resulted in a successful submission for the appropriate funds to manage our assets. We are now in control of our portfolio’s budgeting and starting to make a real difference to the communities we serve."

Phillip Sorbello | Cumberland Council

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Local Government Customers

 
  • Hastings District Council

    Hastings District Council

    In preparation for its 2018 Long Term Plan, Hastings District Council in New Zealand, wanted to review its approach to asset management, property data collection and expenditure analysis. After identifying some key challenges relating to their reliance on spreadsheets, Council engaged SPM Assets to start a data collection project followed by the setup of an asset database.

    View case study
  • Cumberland Council

    Cumberland Council

    Cumberland City Council is a local government organisation in New South Wales. Since 2010, Council recognised there was an opportunity to move from a reactive to a planned approach for maintaining their buildings. Working with SPM Assets, Council has since changed their asset management strategy with many benefits along the way.

    View case study
  • Wellington City Council

    Wellington City Council

    SPM Assets is helping NZ’s Wellington City Council stay ahead of the times with a five year project to build BIM models (building information management) for all 2,200 social houses and units. Haydn Read (Manager Strategic Asset Planning at WCC) believes BIM will be a key contributor to their ‘digital city’ initiative over time. This will allow for evidenced-based decision-making and better portfolio management for future generations. It will increase Council's ability to anticipate and manage whole of life costs and increase asset management practice integration into other Council planning functions. SPM Assets is proud of the collaborative approach and the results to date.

    View case study
  • City of Swan

    City of Swan

    The City of Swan is the largest local government in the Perth metropolitan area with an estimated population of 125,000 in 2013. With limited knowledge of their building assets, the City of Swan recognised the need for change in their current approach as their long-term facility needs were unknown and they saw the value in long-term decision making moving forward. SPM Assets has become a key part of the organisations property asset planning activities after first being introduced in 2010. SPM Assets was initially brought into the organisation to provide the long-term renewal modelling of Council’s asset information through the SPM Assets’ software application. However it was soon recognised that Council’s asset information needed improvement, which resulted in Council adopting an industry-recognised approach (IPWEA/NAMS Practice Note #3). As part of the ongoing process, SPM Assets was engaged by Council in 2014 to undertake ‘building condition and performance assessments’ on 30 Council building assets within their portfolio. The aim of the assessments was to collect accurate asset information that identified and supported the future decision-making process. The condition and performance assessments were completed by an experienced SPM Assets Building Surveyor utilising the SPM Assets software application, previously configured to meet Council’s requirements, and an IPWEA/NAMS Practice Note #3 approach. The building surveyor broke down each building asset to their room locations, meaning that each individual building component was identified at a room-level, with components being measured against their quantity and also having their condition rated. Component-related defects were photographed and included within the assessment, whilst performance-based statements (PQS) were assessed to identify shortfalls. The assessment outcomes, inclusive of specific building condition and performance reports, enabled Council to establish their 10 year financial plan for their 30 buildings and allowed them to review and improve upon their established Quality Standard and Level of Service standards for the community. Moving on from the undertaken building condition and performance standards, Council has implemented SPM Assets’ Hazardous Material configuration so that each of their building assets can have these assessments completed (by specialist contractors) and stored within the software and aligned with the current regulatory standards. Upon the completion of the Hazardous Material assessments, Council is planning on conducting further building condition and performance assessments on the remaining building assets within their portfolio.

  • Hauraki District Council

    Hauraki District Council

    Every 3 years, Councils in New Zealand are required to provide a minimum 10-year plan of how they are going to run their activities and assets. It is imperative they have robust renewals forecast for the next 10 years so that they are putting enough in their budgets in the future that are going to allow prudent and appropriate replacement. Asset intelligence is the basis on which sound decisions can be made. Without reliable information on the condition of their assets, planning for the long-term requirements of an asset base is difficult. HDC followed a specific process to develop asset related business intelligence for effective strategic planning. This included an evaluation of a series of options including existing systems and processes, investigating and ultimately selecting SPM Assets as the chosen software solution to support their strategic asset management plan. HDC worked closely with SPM Assets to determine the most appropriate hierarchy and architecture of the database. They chose to align assets with their corporate documents (LTP) that are distributed to the community. Eg. Where recreation is grouped within the LTP, this needed to be grouped in the same manner within the application. Historically, this was not the case, which required a lot of rework in the presentation of their financial information in AMPS and vice versa to corporate strategic documents. Before surveying commenced, the integrity of existing data was verified. HDC had limited internal resources to assess the condition of the entire portfolio so they engaged SPM Assets surveyors. They prioritised the departments assets that posed the highest risk to the organisation, e.g. Assets with health and safety risks such as grandstands, pension housing and public halls. HDC can now produce documents that withstand financial audits. They can confidently produce an updated long-term plan. All the current renewals forecasts have been drawn from the application that is structured hierarchically and captures assets at a component level. It applies unit rates (based on Rawlinson’s) providing reliable renewal forecasts for all assets classes in the system. Their position of truth in terms of data and cost for renewals is much more accurate. They can now make executive decisions on the lifecycle decision making of the asset. They also have that level of alignment with their other systems that is invaluable.

    View case study
  • City of Ryde

    City of Ryde

  • Auckland Council

    Auckland Council

    When the Auckland Council was created in 2010, it became the largest local government body in Australasia with a combined property assets of legacy councils totalling in excess of $1.8 billion. There was a clear expectation that assets would be managed effectively, and that asset data would provide information to inform future planning processes. Auckland Council selected SPM Assets to manage its diverse and complex scale of property assets and with the alignment, integration and migration of some of the largest and most complex databases in New Zealand; the property and parks asset data bases from legacy Auckland councils.

    View case study
  • Adelaide City Council

    Adelaide City Council

    SPM Assets provided Adelaide City Council with a configured SPM Assets database in late 2013, from which a pilot condition assessment of two of their buildings was completed. From this pilot, Council has further commissioned SPM Assets to undertake condition and performance assessments across the 194 building assets within their portfolio utilising an IPWEA/NAMS Practice Note #3 approach. The resulting information will be utilised to identify the urgent maintenance works across the buildings, whilst also for the future capital planning of projects.

    View case study
  • Inner West Council

    Inner West Council

    Inner West Council's mission is to be a responsive, innovative and efficient Council that exercises leadership and builds community strength. Inner West Council has developed a long term vision for the area to the year 2021. Inner West Council will work with the people of the Inner West to ensure that we maintain and build upon those elements of the community that we value, in order to keep the Inner West a great place to live in 2021 and beyond.

  • Bankstown City Council

    Bankstown City Council