The City of Swan is the largest local government in the Perth metropolitan area with an estimated population of 125,000 in 2013. With limited knowledge of their building assets, the City of Swan recognised the need for change in their current approach as their long-term facility needs were unknown and they saw the value in long-term decision making moving forward.
SPM Assets has become a key part of the organisations property asset planning activities after first being introduced in 2010. SPM Assets was initially brought into the organisation to provide the long-term renewal modelling of Council’s asset information through the SPM Assets’ software application. However it was soon recognised that Council’s asset information needed improvement, which resulted in Council adopting an industry-recognised approach (IPWEA/NAMS Practice Note #3).
As part of the ongoing process, SPM Assets was engaged by Council in 2014 to undertake ‘building condition and performance assessments’ on 30 Council building assets within their portfolio. The aim of the assessments was to collect accurate asset information that identified and supported the future decision-making process.
The condition and performance assessments were completed by an experienced SPM Assets Building Surveyor utilising the SPM Assets software application, previously configured to meet Council’s requirements, and an IPWEA/NAMS Practice Note #3 approach. The building surveyor broke down each building asset to their room locations, meaning that each individual building component was identified at a room-level, with components being measured against their quantity and also having their condition rated. Component-related defects were photographed and included within the assessment, whilst performance-based statements (PQS) were assessed to identify shortfalls.
The assessment outcomes, inclusive of specific building condition and performance reports, enabled Council to establish their 10 year financial plan for their 30 buildings and allowed them to review and improve upon their established Quality Standard and Level of Service standards for the community.
Moving on from the undertaken building condition and performance standards, Council has implemented SPM Assets’ Hazardous Material configuration so that each of their building assets can have these assessments completed (by specialist contractors) and stored within the software and aligned with the current regulatory standards.
Upon the completion of the Hazardous Material assessments, Council is planning on conducting further building condition and performance assessments on the remaining building assets within their portfolio.